Xorg BoD minutes 2018-03-29

4 files changed, 265 insertions, 0 deletions

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+++ b/BoardOfDirectors/IrcLogs.mdwn
@@ -235,3 +235,4 @@ Meetings are held every second Tuesday.
 * [[Feb. 15|BoardOfDirectors/IrcLogs/2018/02-15]]
 * [[Mar. 01|BoardOfDirectors/IrcLogs/2018/03-01]]
 * [[Mär. 15|BoardOfDirectors/IrcLogs/2018/03-15]]
+* [[Mär. 29|BoardOfDirectors/IrcLogs/2018/03-29]]
diff --git a/BoardOfDirectors/IrcLogs/2018/03-29.mdwn b/BoardOfDirectors/IrcLogs/2018/03-29.mdwn
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@@ -0,0 +1,212 @@
+[[!format txt """
+[22:55:51] [connected at Thu Mar 29 22:55:51 2018]
+[22:55:52] [I have joined #xf-bod]
+[22:56:53] <danvet> secretary, howdy
+[22:56:53] <secretary> danvet: I'm just the secretary, dutifully keeping logs of this meeting
+[23:00:35] <danvet> mupuf, agd5f bryce egbert keithp Riastradh around for the mtg?
+[23:00:43] <agd5f> hi
+[23:00:54] <danvet> hi
+[23:01:41] <egbert> hi guys!
+[23:06:21] <danvet> hm, not much yet ....
+[23:06:28] <danvet> I guess we'll wait for a bit more
+[23:06:41] <danvet> otherwise I get to tell a few folks that we'll delay decisions once more :-
+[23:06:46] <danvet> :-/
+[23:07:14] <egbert> hrm, everybody seems to be on Easter vacation already.
+[23:07:35] <egbert> not sure - is tomorrow off in the US? don't remember...
+[23:07:54] <tlwoerner> egbert: yes
+[23:08:09] <egbert> tlwoerner: this explains things.
+[23:08:41] <egbert> too long that i've been in the us on goodfriday
+[23:08:45] <danvet> well tomorrow is also off in .ch
+[23:09:09] <egbert> danvet: i expected this. but - your are from .ch.
+[23:09:19] <egbert> this explains why you are here ;)
+[23:09:42] <egbert> here it is off as well, of course.
+[23:09:45] <agd5f> I have to work tomorrow
+[23:09:50] <tlwoerner> in NA "good friday" is usually a holiday for all, monday is a holiday for banks, government, but a regular workday for most
+[23:09:56] <egbert> agd5f: oh? 
+[23:10:07] <keithp> meeting?
+[23:10:14] <egbert> here it is an official holiday. 
+[23:10:16] <agd5f> good friday isn't commonly given in the US.  too religious
+[23:10:19] <egbert> keithp: hey!
+[23:10:34] <egbert> agd5f: i thought so.
+[23:10:42] <danvet> keithp, mtg
+[23:11:04] <danvet> we're 4 people, with my secretary powers we could even vote!
+[23:11:14] <Riastradh> Hi!
+[23:11:15] <danvet> but maybe wait a bit more
+[23:11:19] <danvet> oh 5
+[23:11:20] <egbert> sure, let's go ahead
+[23:11:30] <danvet> Agenda: outreachy expense, sponsoring policies, gsoc, voting
+[23:11:33] <tlwoerner> robclark said he's be late, but coming
+[23:11:33] <danvet> anything to add?
+[23:11:39] <danvet> ok
+[23:12:19] <danvet> so outreachy expense: we (seanpaul and me) had a dri-devel outreachy intern this winter, and she bought a rpi + panel for that
+[23:12:33] <danvet> completed successfully, got the stuff even merged through the bikesheds
+[23:12:42] <egbert> good!
+[23:12:52] <danvet> we figured she could ask the x.org board to get the hw reimbursed (outreachy itself doesn't have that included)
+[23:12:59] <danvet> it's 148$ all together
+[23:13:11] <egbert> +1 from my side!
+[23:13:13] <Riastradh> +1
+[23:13:18] <agd5f> +1
+[23:13:22] <danvet> iirc we have in the past sponsored student hw for internships and stuff
+[23:13:36] <danvet> +1 from me too ofc :-)
+[23:13:38] <danvet> keithp, ?
+[23:14:17] <egbert> i believe this is fine. and the amount is not big. so this seems to be very well spent.
+[23:14:55] <danvet> ok, I guess that carries
+[23:14:57] <danvet> thx all
+[23:15:03] <danvet> I'll ping bryce to reimburse
+[23:15:35] <tlwoerner> danvet: that's US$ i assume?
+[23:15:43] <danvet> ah yes, I converted
+[23:15:49] <danvet> mtg minutes state 148 USD
+[23:16:12] <danvet> shipping the stuff to india was somewhat of an adventure, had to find local suppliers :-)
+[23:16:30] <keithp> sorry, distracted by irc. +1 from me as well :-)
+[23:16:37] <danvet> keithp, thx
+[23:16:59] <danvet> next up: sponsoring clarification for organizers
+[23:17:08] <danvet> we discussed it last mtg, but didn't get around to voting
+[23:17:57] <danvet> http://paste.fedoraproject.org/paste/8bEzmKQj3HwxXH40s8cUkg current diff
+[23:18:06] <danvet> robclark, hi
+[23:18:12] <robclark> o/
+[23:19:48] <danvet> robclark, http://paste.fedoraproject.org/paste/8bEzmKQj3HwxXH40s8cUkg talking about the sponsoring clarification from last meeting
+[23:19:58] * robclark looks
+[23:20:04] <danvet> iirc we went through it all, would be good if we can decide
+[23:20:28] <keithp> I suspect we'll revisit it after this XDC, but it looks good enough for now
+[23:20:49] <danvet> hm, minutes says inconclusive, but not why
+[23:20:54] <danvet> I guess I was lazy with typing
+[23:21:04] <danvet> keithp, yeah, we'll respin this a few more times I think
+[23:21:09] <keithp> http://www.x.org/wiki/Events/SponsorshipLevels/
+[23:21:18] <keithp> there's the original in case others want to see how the patch works
+[23:21:56] <agd5f> yeah, looks ok to me
+[23:21:59] <Riastradh> keithp: The patch does not appear to apply to that?  Context mismatch?
+[23:22:10] <robclark> minor bikeshed perhaps, "Monetary contributions by local sponsors".. maybe something like "Monetary or in-kind" or "Monetary or goods.." or something like that, but basically looks good
+[23:22:15] <Riastradh> (I don't see `All sponsors will also receive perks per the' in <http://www.x.org/wiki/Events/SponsorshipLevels/>.)
+[23:22:39] <keithp> Riastradh: hrm. afraid I don't know where the pre-patch version might be then?
+[23:22:48] <danvet> robclark, ok I can fix that
+[23:23:02] <danvet> oh, the diff is against an older version, there was some other cleanup
+[23:23:15] <danvet> the rebased version is on another machine
+[23:23:18] <keithp> heh
+[23:23:24] * danvet in the Swiss Alps enjoying the long w/e
+[23:23:26] <keithp> my mesa patches get like that
+[23:23:33] <Riastradh> No worries, I have no objection either way.
+[23:23:38] <keithp> danvet: you live in the swiss alps...
+[23:23:43] <keithp> (or at least proximal)
+[23:23:46] <danvet> no
+[23:23:51] <danvet> well, by US standards maybe
+[23:23:58] <robclark> closer than I do ;-)
+[23:24:06] <danvet> there's like cities and lowlands and another mountain ridge in between
+[23:24:10] <danvet> yeah
+[23:24:31] <Riastradh> `To a European, a hundred kilometers is a long distance.  To an American, a hundred years is a long time.'
+[23:24:35] <danvet> ok, so with robclarks "or in-kind" addition, everyone agrees with the text?
+[23:24:41] <egbert> i'm still trying to understand the first sentence fully...
+[23:25:06] <robclark> danvet, +1 from me
+[23:25:10] <keithp> yeah, I think it will work for this year. +1 from me
+[23:25:31] <danvet> egbert, it works better with German commas :-)
+[23:25:32] <egbert> 'perk's refers to recognition?
+[23:25:56] <egbert> sorry, but this word doesn't belong to my standard vocab
+[23:26:29] <danvet> egbert, Vergütung
+[23:26:35] <danvet> so yeah
+[23:26:46] <danvet> what you get in return for shovelling money at us
+[23:26:55] <keithp> http://www.google.com/search?&q=perquisite
+[23:27:00] <keithp> is the origin of 'perk', iirc
+[23:27:02] <egbert> Vergütung doesn't make sense in connection with the rest
+[23:27:18] <danvet> TIL
+[23:27:38] <Riastradh> Maybe `benefit' would be clearer?
+[23:27:47] <danvet> yeah, that's probably clearer
+[23:27:54] <danvet> so s/perk/benefit/
+[23:27:56] <keithp> and more accurate
+[23:28:15] <egbert> the 'perks' for the platinum, gold ... sponsors are listed explicitely.
+[23:28:32] <egbert> ... in the full document.
+[23:28:55] <danvet> yes they're above the new hunk
+[23:29:40] <egbert> right. so the platinum, gold and ... whatever sponsors receive mostly recocnigiton.
+[23:30:37] <mupuf> Sorry guys, was in the sauna and did not hear the alarm!
+[23:30:38] <egbert> is this also the case for the conference organizers - or do the also receive monetary compenstation.
+[23:30:44] <egbert> ?
+[23:30:58] <egbert> it would make sense for expenses they have.
+[23:31:08] <danvet> egbert, that's what this text tries to clarify
+[23:31:26] <danvet> we reimburse expenses, but not the labour that goes into organizing
+[23:32:00] <egbert> i guess i don't understand what the term 'discount' means in this context.
+[23:32:04] <danvet> for that part, they get the discount on sponsoring (which is 5kUSD = Gold level)
+[23:32:15] <danvet> they pay less for sponsoring
+[23:32:27] <danvet> it's all in the full doc
+[23:32:30] <robclark> (fwiw, using word "reimburse" rather than "compensate" might be better.. at least in english I think "compensate" could imply being paid, ie. for labor)
+[23:32:35] <danvet> keithp had the link somewhere
+[23:32:46] <danvet> robclark, good point
+[23:32:51] <danvet> I'll add another edit
+[23:33:06] <danvet> s/paid/reimbursed/
+[23:33:12] <Riastradh> egbert: From the current state on the wiki: `To recognize all the work that goes into organizing an XDC the hosts and organizers will get the Gold level for free, and the Platinum level at a steep discount.'
+[23:33:31] <Riastradh> (http://www.x.org/wiki/Events/SponsorshipLevels/)
+[23:33:48] <egbert> Riastradh: i don't read this in there sorry.
+[23:34:40] <danvet> egbert, it's there ...?
+[23:34:54] <Riastradh> It's near the top, last paragraph under `Principles'.
+[23:36:03] <danvet> http://paste.fedoraproject.org/paste/TiscWK2SJ9lmpmIAHZaaew
+[23:36:06] <danvet> full source code
+[23:36:17] <danvet> only thing we're adding is the Details section at the bottom
+[23:36:23] <egbert> ok, now i get it.
+[23:36:26] <danvet> everything else is unchanged
+[23:36:56] <danvet> robclark, pls double check I didn't miss an edit, it's w/e here :-)
+[23:37:11] <egbert> i guess, it is fine with me.
+[23:37:30] <robclark> technically, it is w/e here too.. only just barely
+[23:37:36] <egbert> this is something that may have to be revisited after having more experience.
+[23:37:42] <danvet> yup
+[23:37:55] <egbert> so, from me +1
+[23:38:05] <danvet> robclark, keithp still +1 after the small edits?
+[23:38:20] * robclark reading full src
+[23:38:40] <danvet> mupuf, agd5f Riastradh 
+[23:38:49] <Riastradh> +1
+[23:38:52] <mupuf> I'm still checking it
+[23:38:59] <robclark> danvet, hmm, paste link to last version of patch again?
+[23:39:14] <agd5f> +1
+[23:39:17] <danvet> http://paste.fedoraproject.org/paste/L4rCLviwpkaJMPSkusHfug
+[23:39:23] <robclark> thx
+[23:39:26] <danvet> should contain all the edits we discussed here
+[23:39:51] <robclark> danvet, lgtm
+[23:39:54] <robclark> +1
+[23:39:57] <mupuf> +1
+[23:40:48] <agd5f> +1
+[23:41:01] <danvet> agd5f, you don't have 2 votes :-)
+[23:41:16] <keithp> +1 
+[23:41:44] <danvet> ok, I think we have all
+[23:41:46] <danvet> mupuf, gsoc?
+[23:42:13] <mupuf> So, we got 4 applicants
+[23:42:59] <mupuf> 2 goods, 2 terrible ones
+[23:43:23] <danvet> not enough PR, or gfx is uncool?
+[23:43:40] <mupuf> But the good ones, are amazing
+[23:44:10] <mupuf> Both, i guess!
+[23:44:58] <danvet> what's next?
+[23:45:13] <mupuf> Just allocate slots
+[23:45:19] <mupuf> Already asked for 2
+[23:45:47] <keithp> seems straightforward to me?
+[23:46:22] <mupuf> The two students who are good already have patches upstream
+[23:46:28] <mupuf> So, all good!!
+[23:46:28] <danvet> mupuf, btw xdc page should go out soon, need to get last year's round invited
+[23:46:35] <danvet> plus the winter outreachy intern
+[23:46:49] <danvet> ok I guess that's it for gsoc?
+[23:47:01] <mupuf> Yeah, sorry for being slow
+[23:47:07] <mupuf> Typing on my phone...
+[23:47:20] <danvet> np
+[23:47:29] <danvet> robclark, voting is happening, I guess that's it?
+[23:47:41] <danvet> I'll put the deadline in the minutes, as reminder
+[23:47:48] <robclark> yup
+[23:48:03] <robclark> seemed to work for me, and no one has complained to me yet about it being broken
+[23:48:08] <danvet> yeah same here
+[23:48:11] <robclark> (I assume at least some of you have voted by now ;-))
+[23:48:38] <robclark> not sure if there is a way to check how many have voted yet.. I was at linaro last week and busy catching up this week
+[23:48:53] <danvet> vote closes next Thu, iirc we need to make sure we close it on time
+[23:48:55] <robclark> so haven't even thought about it since last thurs when I sent out the mail and cast my votes ;-)
+[23:48:59] <robclark> yup
+[23:49:10] <robclark> nice thing is the voting system is automated that way
+[23:49:12] <danvet> iirc whot made a page to check that
+[23:49:23] <danvet> and send out nag mails to those who haven't voted yet
+[23:49:35] <danvet> but we only use the Soviet methods when we vote on bylaw changes :-)
+[23:49:55] <robclark> there is a tally-votes page, not sure if there was something else.. I guess I can look at the php and see what else there is
+[23:49:57] <danvet> robclark, oh it autocloses?
+[23:50:01] <robclark> yeah
+[23:50:08] <danvet> cool, we can slack
+[23:50:09] <robclark> you give it a start and end date+time
+[23:50:17] <danvet> probably should still check it out on Fri morning
+[23:51:03] <danvet> ok, I think that's it
+[23:51:05] <danvet> anything else?
+[23:51:31] <robclark> I think that is it
+[23:51:59] <robclark> I should probably send a reminder ping tonight since this is the half-way point of the election
+[23:52:09] <robclark> I'll do that after the mtg
+[23:55:11] <danvet> yeah, good idea
+[23:55:49] <danvet> ok, thanks everyone for joining
+"""]]
+[23:56:07] [disconnected at Thu Mar 29 23:56:07 2018]
diff --git a/BoardOfDirectors/MeetingSummaries/2018.mdwn b/BoardOfDirectors/MeetingSummaries/2018.mdwn
index 261ef8e7..4f39d6fe 100644
--- a/BoardOfDirectors/MeetingSummaries/2018.mdwn
+++ b/BoardOfDirectors/MeetingSummaries/2018.mdwn
@@ -3,3 +3,4 @@
 * [[Feb. 15|BoardOfDirectors/MeetingSummaries/2018/02-15]]
 * [[Mar. 01|BoardOfDirectors/MeetingSummaries/2018/03-01]]
 * [[Mär. 15|BoardOfDirectors/MeetingSummaries/2018/03-15]]
+* [[Mär. 29|BoardOfDirectors/MeetingSummaries/2018/03-29]]
diff --git a/BoardOfDirectors/MeetingSummaries/2018/03-29.mdwn b/BoardOfDirectors/MeetingSummaries/2018/03-29.mdwn
new file mode 100644
index 00000000..6a48d634
--- /dev/null
+++ b/BoardOfDirectors/MeetingSummaries/2018/03-29.mdwn
@@ -0,0 +1,51 @@
+Summary of the 29 März 2018 meeting of the [[X.Org Foundation|XorgFoundation]] [[Board of Directors|BoardOfDirectors]]
+Full IRC meeting logs are posted at [[BoardOfDirectors/IrcLogs/]]
+
+## Attendees
+
+Present:
+Martin Peres,
+Alex Deucher,
+Daniel Vetter,
+Egbert Eich,
+Keith Packard,
+Rob Clark,
+Taylor Campbell,
+
+Absent:
+
+Bryce Harrington,
+
+## Summary
+
+Agenda: outreachy expense, sponsoring policies, gsoc, voting
+
+Voting closes next week on 5th April, get your vote in on members.x.org!
+
+## Items discussed
+
+[[!format txt """
+ITEM: Outreachy hw reimbursement
+Successful outreachy internship this winter in dri-devel, including all patches
+merged. Student asks for reimbursement for the rpi+panel needed to do the
+internship. Board approves total of 148 USD
+ACTIONS: Bryce to reimburse
+STATUS: Pending
+
+ITEM: Event sponsoring policy
+More suggestions: Add "Monetary or in-kind ..." and s/perks/benefits/ and s
+/will be paid/will be reimbursed/. Board agrees on the policy change with the
+discussed edits.
+ACTIONS: Daniel to update text and mail XDC18 organizers
+STATUS: Pending
+
+ITEM: gsoc
+4 applicants, 2 really promising. Asked for 2 slots already.
+ACTIONS: Martin keeps coordinating.
+STATUS: Pending
+
+ITEM: voting
+It's happening. Tally in 2 weeks.
+ACTIONS: Rob to send out a reminder ping to members.
+STATUS: Pending
+"""]]